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Archive for June 2023

shelf in desk unit half empty

Micro Tasks

Posted by Carolyn on
 June 26, 2023
  ·  No Comments

Micro Tasks Challenge the 15 Minute Declutter Routine

Could it be that micro tasks could be even more successful than a daily 15 minute declutter routine? I say yes; I think they can and that we ought to all jump on this bandwagon. Micro tasks could possibly even replace the 15 minute declutter routine.

How it Startedshelf in desk unit half empty

Mindlessly, I was stared at the shelf beside my desk. I had done so countless times before, while thinking through yet another online tech challenge. I have no recollection of sorting out the tech issue. It was clear there were things on the shelf I had not used in years and was never likely to use. In a split second, I decided to clear the shelf, wipe it off and remove to a donation pile those things I would not use. Like the audio CD for learning Spanish. I no longer have a CD player on my computer or portable device to play it.

In less than 5 minutes I had a clean shelf that was now half empty, a small bag of denotable items and a few items in recycling and garbage. The result of my micro task was a very satisfying declutter. The shelf is half empty, clean and can be used more effectively.

Micro TasksPiles of paper and filed on a desk top.

I soon determined that micro tasks could be done almost anywhere, almost any time. I’ve made a game of it. Just this morning, while waiting on the front door step for my son to load the car before leaving, I clipped back the trailing plants in the planter. The micro task took 5 minutes. Later while waiting for a video clip to upload, I wiped the windows sill, rinsed the stained-glass ornaments, took away the ones I no longer wanted and put everything back. Another 5 minutes.

I’ve defined micro task as a 5-10 minute task that can be completed with little or no additional equipment and contributes to clutter free living. Two days ago I took the ski jackets out of the front hall cupboard, inspected for rips and tears and transported to our off-season storage rack in the basement. I’ve got my eye on a shoe rack with 5 pairs of flip flops that haven’t left the rack in awhile – maybe 2 years. While waiting for the kettle to boil, I can scoop up the flip flops, inspect for integrity and bag for donation. This last task makes use of the concept of time layering along with micro tasks.

The Gamebrightly coloured flip flops in a circle all touching toes.

Try it.

  1. Look for 5 minutes either between other projects or activities or while waiting for something else to happen (standing in line)
  2. Look around for a 5 minute task that is super easy to accomplish. For example, while waiting for the pasta water to boil, take the cutlery out of the cutlery tray, wash the tray and replace the cutlery.
  3. Make a game out of finding a micro task that doesn’t require any extra equipment (except maybe a cleaning cloth).
  4. Make sure that the task contributes to either decluttering or getting something done. For example, I filed the top few items on my paper filing pile waiting for yet another video to upload,.
  5. See how many of these you can do in one day.

The Benefit

Five minutes may not seem like alot of time. Those 5 minute tasks, however, all add up. The paper requires filing. The shelf requires decluttering and the flip flops require a new home.  Add all those micro tasks together, all those 5 minute games, and eventually, you have a clutter free house.

Try it, and let me know how it goes.

Declutter Organizing Strategies Productivity
Galley of sailboat

My Favourite Strategy

Posted by Carolyn on
 June 19, 2023
  ·  No Comments

water lines below deck on boat

The Reality

Faced with the magnitude of a project on the weekend, I realized that I refer to my favourite strategy, either productivity and organizing, more often than I realize.

There I was staring into the bilge of my baby. She’s not a big yacht. She is just big enough to require lots of work and weekly, monthly, seasonal and annual maintenance.  You may have heard the expression “a boat is a hole in the water to throw money into”? Yup, that about sums it up. That picture is the water lines in the bilge beside the galley.

In this case it wasn’t the cost of the project, it was how to do the darn thing.  I knew what the end result had to be: tank and lines flushed and filled, inside wiped down with vinegar, dishes and cutlery cleaned, cupboards cleaned out, water filter check, floor washed.

I was struggling with how to get there.  What was the sequence? Why didn’t I write it down last year? Where were last year’s notes anyway? Why couldn’t I just go sailing….?

The Challenge

Frustrated and discouraged, wondering if I ought to have stayed home and worked on my year end finances, I went out to the cockpit. My task list notebook was waiting for me, never far from reach. As I stared at the empty page in my notebook, I thought “this is what my clients maybe feel like before we work together”.

The water system needed to be drained of the potable antifreeze from the winterization. The inside of the boat had to be wiped down with vinegar (my anti mold weapon). The cushions needed airing, other things needed washing. I scribbled away.

The Solution

Break it down. Then break it down again.

This is by far my favourite organizing and productivity strategy. I wrote everything I could think of that needed to be done. Then I did my best to try and sequence the steps.  Some were two person jobs.  I reassessed what I could do alone, and where I needed someone else to help.

Even just seeing the list made me feel better. The tasks seemed more concrete and less overwhleming. The project seemed doable but maybe over two days instead of one. The extra set of hands would have to wait for the second day.

Throughout the day I checked in regularly with the list.  This kept me on task.  Yes, I strike out what is complete. This keeps me motivated and energetic. And if you followed my Instagram account, you know I had to take a break at lunch to reassess progress again.

Here’s a peak at the list IMG_3821 after day one.

The ResultGalley of sailboat

Everything got done right down to washing the dishes and setting out the sheets not the berth. Fresh water in the tanks. Filter clean. Fresh dish towel on display – ready to sail and entertain.

My favourite organizing and productivity strategy came through again.

What’s your favourite strategy? Do you have one. Feel free to borrow mine. It works.Forward v berth on sailboat with green linen

Organizing Challenges Organizing Sports Gear Organizing Strategies Productivity
Tags : organizing strategies, productivity
small plant growing out of jar with pennies showing earning a living

Learning to Earn a Living

Posted by Carolyn on
 June 5, 2023
  ·  No Comments

small plant with few green leaves grown out of glass jars with coins in it, learning to earn a living Service & Livelihood as an Entrepreneur

Learning to earn a living as an entrepreneur is not as easy as it sounds. Some people think all entrepreneurs are good at attracting money. Not the case. Some entrepreneurs are just creative folks with great business ideas. This is such an important topic I spend a whole session on it in my Mentored for Momentum Course for professional organizers. This past weekend, I was reminded myself of the importance of earning a living.

Service & Marketing

Modern marketing teaches us about speaking to the pain points of our ideal client. What is the transformation your ideal client seeks that your service or product can provide? To make marketing feel not so icky, not quite so “I hate to promote myself” kind of feeling, today’s marketing gurus teach us to speak directly to our client. Focus on the transformation your service can provide and not on selling.

That sure sounded good to me and that direction has had an impact on the way I market. I was bitten hook, line and sinker many years ago when first introduced to the “provide service and the money will come” concept. At the time I was already a seasoned entrepreneur and struggling to market my business in way that didn’t feel like I was always trying to sell something. I felt like I was. So I switched up my strategy and started to focus on resolving my clients’ head ache and heart ache. The head ache is what makes them angry and frustrated.  The heart ache was what made them sad.

The Need to Earn a Livingsmall plant with few leaves growing from pile of pennies

Even teachers can need a lesson reminder from time to time. This past weekend my lesson was “even the most creative and service oriented amongst us still need to earn a living”. It came from one of my favourite YouTube influencer couples Boho Beautiful.  This is a couple who filled up their YouTube channel with hundreds of free logo classed and guided meditations. I followed them for years from their free material before it occurred to me to buy a program or their membership.  In addition to their YouTube free content, they fundraise for animal shelters when on the road with their business and provided support to ailing dogs while travelling in Nepal.

In their June 2023 monthly member checkin, Mark Spicoluk asked the question “Why do we do all this?” His answer was “to provide service and support the family”. Hmmm, support the family.  That’s right; even the super successful, millions of follower types on YouTube still have to remember at the end of the day, they have to earn a living.

The Balance

As with so much in life, balance is necessary. Modern marketing is about providing service. We are looking for the know, like and trust factor that we can resolve the headache and heartache of our ideal clients. AND it is about earning a living and supporting ourselves and our families. It’s good to be reminded to provide service and focus on the transformation our clients need. There is  also nothing wrong with making money while we are at it.  “The last time I checked, we all pay the same price for milk” is one of my favourite expressions with my mentoring students.

So, if you are an up and coming entrepreneur, focus on providing great service. And, remember, it ok to earn a living.

If you are one of my idea clients, you ought to expect to receive great service from us entrepreneurs.

Gratitude Mentored for Momentum Coaching
Tags : Client Questions, Goals, professional organizers
Carolyn Caldwell photo, Instagram logo and link to follow.

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