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Archive for Schedule

green journal book, key board rose and computer mouse on white desk top

4 Steps to Planning a Prosperous Year

Posted by Carolyn on
 January 7, 2024
  ·  No Comments

green journal book, key board rose and computer mouse on white desk topSetting up for a prosperous year can be an exciting task. You are at the beginning of another new year and planning is on the brain. Setting up New Year’s resolutions? Have a project you want to accomplish? Is there a particular goal that you are committed to? Or, like my mentoring clients, are you setting up a plan for your business for the coming year?

Ensuring yours is a prosperous year, takes time and a process. Here is a 4-step process from my Planning for Prosperity course that will help you accomplish your goals and projects.

1. Step Out – Of Your Comfort Zone

A prosperous year starts with a compelling vision. A compelling vision keeps you motivated when the going gets tough. It keeps the taste and benefits of success front and centre while you are working through the hard parts of a project or the ups and downs of reaching a goal.  Ask yourself the following questions:

  • Does your project take you out of your comfort zone?
  • What would be the benefit to you of completing the project, task or goals for your year?
  • What will you be able to do when your goal is accomplished?

2. Step Up – To What You have to Do and Whom You must Becomeperson's feet in black running shoes taking step on stairs

For a prosperous year to materialize, we have to be really clear what we have to do and when to do it. In this step, identify exactly when in the year the project or goal activity will take place. Clarify the months, weeks and portion of any day where the activity for this goal or project will take place. This helps you understand what is realistic and what is a “pie in the sky” dream.

Frequently, this is a big “Ah ha” moment for my clients. At this point they realize their income goal is realistic when they can only work billable hours during 42 weeks of the year.

Ask yourself the following questions:

  • Where in your calendar will this happen.
  • How much of each day will I have to earn income, go to the gym or work on my book?
  • How many days a year?
  • How many weeks a year?
  • How many clients are required to earn the income in your goal?

3. Step In – To Identify the Work to be Donecalendar open to days of week with blue and orange market sitting on top.

This step identifies the real clarity of work to be done for your prosperous year. Regardless of your goal or project, what are the milestone accomplishments that you will target? I am a strong advocate for the 12 Week Year by Brian F. Moran and Michael Lemmington. Breaking the goals or project into check in points helps you to see your progress. It also reminds us that each goals or project is best accomplished when broken into steps.

If working on an annual goal, break the year into four, 12 week or 84 day sprints with a 13th week to evaluate your progress and set the next 12 week goals. To help with Step 3, ask yourself these questions:

  • How will I know when the goal or project is accomplished and when?
  • What does one quarter look like?
  • What does one half look like?
  • What does three quarters look like?
  • What metrics will I use to track my progress?

4. Step Through – The Challenges that Hamper Successwoman raising arms in success at tope of hill

A prosperous year is not without its challenges. It’s not a question of IF procrastination, perfectionism, and fear will show up but WHEN. Life will show up and through unpredictable barriers in our way. Having a toolbox of tips and tricks that you KNOW will work for you, will strengthen you ability to accomplish your goals and see your project through to completion.

Ask yourself these questions to help you Step Through life’s challenges:

  • What works for me when fear of failure shows up?
  • Is my vision or image of success compelling enough to keep me motivated?
  • How will I handle criticism from people who don’t share my goals, ambitions, dreams or even understand how important my project is?
  • Is perfectionism standing in my way of success?
  • Can I actually get this goal or project done? Are the pieces or steps small enough?

How you define your prosperous year is up to you. These four steps will help you get and stay motivated, get clarity on the work to be done, what needs to be done and who you have to become to do it. Finally, give yourself some tips and tricks and strategies for when those curve balls get thrown our way.

Mindfully I AM Evolving Coaching Planning Productivity Strategy
Tags : Goals, Planning, Procrastination, Schedule

Time Tamer Tuesday – 15 Minutes to Plan Tomorrow

Posted by Carolyn on
 June 12, 2012
  ·  No Comments

At the end of the day, spend 15 minutes writing down the top 3 things you want to accomplish tomorrow.  You’ll wake up with purpose and focus.

Organizing Time Time Tamer Tuesday
Tags : Schedule, Time Management, Time Tamers

The Birthday Party

Posted by chrisjanes on
 April 25, 2012
  ·  No Comments

We just celebrated my son’s birthday with a big party at an indoor carnival. Despite having the party outside of our home, there was still a lot to do. Most importantly, you have to start planning early. These venues are booked far in advance of the actual celebration. So, what do you need to consider when scouting around for a party location? Here are a few things you will want to keep in mind:

· Is there a dedicated party room?
· Is there a sink in the room?
· Will you have to share the space with other patrons?
· Is food provided, or do you need to supply your own?
· Will you have access to a fridge?
· Will there be a staff member assigned to look after your party guests?
· Where are the washrooms?
· Is there somewhere for coats, presents and loot bags to be safely stored?

Answering these questions will let you know if you’ve found the right place for your party and exactly how much will be left for you to sort out before the big day.

Organizing Time
Tags : Children, Schedule, Time Management

Keeping to the Agenda

Posted by Carolyn on
 March 25, 2009
  ·  No Comments

This post is going to make everyone else happy and give you some more work. “Oh great!”, I can hear you say. But remember, when your organization makes everyone else happy, you look good.

It’s not about goals – its about agendas. Do you use them for your meetings? Do you send them out ahead of time? Are they clear and concise and related to the previous meeting’s minutes (if there was one)?

There is almost nothing worse for meeting attendees, even the virtual kind, than a meeting that doesn’t stay focused, runs overtime and doesn’t accomplish the goals for which it was set up. Your agenda, sent out in advance, will notify everyone of the purpose of the meeting, the time commitment, who will attend, what they are expected to contribute and what they can expect to get out of it.

Set up your meeting agenda. Send it out ahead of time. Stick to the agenda when you meet. Everyone will be happy to attend your meetings.

Office Organizing
Tags : Agenda, Meetings, Schedule, Time Management

Committing to Turnover

Posted by Carolyn on
 February 6, 2009
  ·  No Comments

It’s the end of the first week in February – have you turned over your year end yet?

Are you still mixing 2008 invoices/receipts with the new 2009 items?

Have you collected your 2008 documentation for year end reports and income tax preparation?

Do you have a designated location for your 2009 invoices/receipts i.e. e file/folder, paper file, folder, envelop or even a plastic bin?

Have you opened up a new file/folder for February 2009 so that January 2009 can be easily identified/located/sorted/recorded ___________ (fill in your own blank).

How much does your small business/home-based business pay in bookkeeping fees?

Would a little more organization reduce that for you?

What could you reinvest in your business with the proceeds?

Office Organizing
Tags : Finances, Paper, Schedule, Taxes

25 Things to do Before Christmas – #14 Gift Wrapping

Posted by Carolyn on
 December 12, 2008
  ·  No Comments

#14 Gift Wrapping – Maybe you like wrapping gifts at the last minute and scrambling at the 11th hour. On the other hand, maybe you wish you could have all your holiday gifts wrapped and waiting for their recipients while you relax and calmly enjoy your friends, family and holiday festivities.

If you fall into the first group of people you are reading this blog because you think I’m an outstanding writer and due for an award. I’m guessing that’s not the case for most of you and you really would like to get a grip on the season.

OK – Book a date in your calendar to wrap presents. Now book a second date. It always takes way longer than you think. Check that you have a copy of your favourite movies to watch or music to listen to while you wrap. Pull out all your wrapping supplies, gift tags and ribbons. Is there enough? Replenish only if necessary. Get ready for that calm enjoyment of the season.

Holiday Organizing
Tags : Christmas, Gifts, Holidays, Schedule, Time Management

25 Things to do Before Christmas – #25 Gifts & #24 Calendar

Posted by Carolyn on
 December 2, 2008
  ·  No Comments

This post idea came from my 14 year-old-will-definitely-conquer-the-world daughter. She felt that my readers would need some help getting through the holiday season. Since today is the second day of December, I will cover off two items.

25. Prepare your exhaustive gift list. Make sure everyone you will need to prepare a gift for is on the list so that you avoid any last minute surprises that could have been anticipated. Note on the list what needs to be bought, what you already have and what needs to be made.

24. Check your December calendar and ensure that it is up to date with all the social commitments you have for the month. Make sure it includes any items that you need to take to those social commitments. Book in the time to make/purchase the items you will be taking. Find out who is cooking the Christmas dinner that you will be attending. Is it you?

Holiday Organizing
Tags : 25 Things to Do Before Christmas, Gifts, Schedule, Time Management

Time Tamers – Prepare Ahead

Posted by Carolyn on
 November 17, 2008
  ·  No Comments

Simple concept isn’t it: be prepared. If you were a Boy Scout or Girl Guide, you would have memorized this motto along the way somewhere.

In application to business and time organization, the concept is no different. The more you can prepare ahead of time, the more relaxed, organized, polished and professional will be your presentation and performance. By preparing your material ahead of time, and confirming everything is ready in advance, you will also be able to avoid most technical hangups, forgetting things, or other people forgetting things.

Because you are a professional business person, your dates are already carefully mapped out on your daytimer right? Good. Now schedule in preparation time well in advance. Finally, follow up by scheduling in time, no later than the day before, to confirm that everything and everyone is in place. Now you can relax.

Organizing Time
Tags : Schedule, Time Management, Time Tamers

Time Tamers – Schedule, Schedule, Schedule

Posted by Carolyn on
 November 14, 2008
  ·  No Comments

So often we struggle with those not-so-fun tasks that every job, business, company can claim. If you work in a SOHO it might be organizing your receipts to send to the book keeper. Oh, you do your own book keeping and the receipts are still in a box/envelop/pile on the desk?

Here’s a strategy for tackling that not-so-fun chore: schedule, subdivide into bites, conquer.

Start by scheduling some time to tackle the job. Without a Level 10 Intention, its not going to happen. By scheduling time on the calendar, you can at least get your intention close to 10.

Next divide the project into bites, something you can chew without choking. Maybe start by sorting the receipts into months and filing them into separate envelopes one for each month. Already separated? Try dividing or labelling them into your expense categories. Can’t find the receipts? There’s you first bite: spend the scheduled time collecting all the receipts you can find in your office and put them into envelopes, one for each month of the year. (Try an accordian file and you don’t need to worry about labelling the envelopes!).

Too often we fail to accomplish a task because it never gets scheduled into our calendars. Other bits and pieces of our business gobble up the day, the week, the month. If the task is an unpleasant or difficult one and you are procrastinating as a result, you probably find yourself doing almost anything else than sitting down to tackle it. Schedule a date with yourself to take it down.

Organizing Time
Tags : Schedule, Time Management

My Favourite Colour is – Organized!

Posted by Carolyn on
 May 31, 2008
  ·  No Comments

Here is a quick follow up post from two days ago, after I received several questions from clients.

Yes, I really did mean for everyone in the family to pick a colour to be their colour for family organizing. You’d be surprised how successful this can be. Use everyone’s favourite colour to help pick out all kinds of household items from toothbrushes to tote sacks to calendering.

My husband grew up in a family of 10: M&D, 6 children, one maid and her son. His colour was green. There was green thread on his socks so they could be identified in the wash. Naturally, when we picked colours for ourselves and the children for our family calendar – his colour was green!

Home Organizing
Tags : calendars, Children, Colour, Professional Organizer, Schedule, Students, Time Management
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