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Archive for Paper

golden retriever dog holding newspaper in his mouth

So Much Recycling!

Posted by Carolyn on
 April 12, 2016
  ·  No Comments

“I didn’t know there was so much recycling!”two people putting plastic bottles into a recycling bin

This is the exclamation of almost every client when we start to clear out the clutter.  When clients are downsizing, the pile of recycling and other cast off material gets bigger and bigger and bigger.

It is somewhat inevitable.  Living in one home for many years, sometimes decades, can lead to such a build up in clutter and unused belongings that we just basically forget about. We end up purging out a significant amount of material that can not be re-purposed, is not suitable for sale or donation and therefore ends up in either the garbage or recycling. When clearing out a space, even just to reorganize to make the space function better, clients are often surprised how much debris has collected over the years which ends up no more valuable than the garbage or recycling bin.

Downsizing Quick-start

Are you looking for a quick way to start downsizing? Start your project armed with information about how to get rid of large piles of garbage or recycling. Some of the material can go to your regular garbage pick up or disposal although most jurisdictions now carry volume limits on the service. Check into your service provider, public or commercial to find a) volume limits b) size limits or c) alternate places where you can take the material yourself. Most of these places will have a tipping charge. In the jurisdiction where I live, this charge is $10 per 100 kg or part thereof.

If you know there is going to be huge amount of material to garbage, consider a junk removal company. In addition, you will need to have a “staging” area where the goods heading to garbage can be put while you continue to clear out your space.  For recycling, check into the requirements to sort the recycling into different elements such as metal, paper and plastic.

Open Mail over the Recycling BoxRed mail box beside window of stone house. window box with plants on window ledge

If you want to avoid the accumulation, learn to process your paper with a paper recycling box nearby.  I encourage clients to literally open their mail over the recycling box or bag.  In most cases, there is very little mail left over when the recycling has been taken out.  For starters, just removing the envelop and inserts can reduce the paper.  Discarding these items as soon as they enter the house, will help to keep the paper clutter to a minimum.  It also means less paper to house and manage.

“Even precious treasures left long enough, become garbage“.
One of my favourite client quotes.

 

Home Organizing Move Organizing
Tags : clutter, Downsizing, Paper, recycling

Organizing Maintenance

Posted by chrisjanes on
 June 25, 2010
  ·  No Comments

I baked a cake for my husband on Father’s Day. I’ve had the recipe since 2003; it’s the first time I’ve baked the cake. Fortunately, it was delicious and will be made again. Two weeks ago I baked some oatmeal cranberry muffins. Horrible, squishy, chewy little lumps. Muffins into the green bin; recipe into the blue bin. This is especially disappointing because I’d had the recipe since 2000.
In my defence, my recipe hoarding began long before I was a Professional Organizer. I’ve learned a bit about my own behaviours since then: If I don’t make a new dish soon after acquiring the recipe, the likelihood of my ever making it diminishes with each passing day.
I have a great system for storing my recipes and fortunately, each piece of paper takes up no more than 1 mm of space. Fairly unobtrusive. But regardless of how little space my recipes need, there’s no point having a folder full of paper I will never refer to. My system is rendered ineffective if I don’t maintain it. Establishing the system is the first step. Using the system is the second. But step three, ongoing maintenance, may be the most important of all.
So, over the next couple of weeks, I’ll be getting reacquainted with the contents of my recipe folder. Old favourites will be returned to their labelled pocket. Recipes that intrigue me will be tried and judged. And those that make me think, “well, maybe . . .” will be immediately discarded. Because if I’m still on the fence, I’m never going to make it!

Home Organizing
Tags : Kitchen, Organizing Maintenance, Paper, Recipes

That Darn Paper

Posted by Carolyn on
 June 17, 2010
  ·  No Comments

With the recent downsizing of my own parent, and the move of my SO to working from a home office, our house has a few too many boxes stashed in a few too many places.  SO and I have been making a serious attempt to empty, sort and purge the contents of those boxes.  I’ve become my own organizing client.  And just like everyone else, it is easier sorting someone else’s stuff.

This week we tackled a backlog of paper.  What a surprise I had to discover, as we fought for any extra storage space we could find for SO’s business files, many inches worth of old investment statements that were more than just a few years old.  Since many of the statements are available online, and they usually send us quarterly statements anyway, we chose to shred.  And shred.  And shred. Our recyble bin will be full this week.  Our filing cabinet has extra space and even a few shelves were liberated.  Goodbye paper.

Office Organizing
Tags : home office, Paper, Recycle, shred, Small office, SOHO

Back to the Books

Posted by Carolyn on
 May 14, 2009
  ·  No Comments

Are you a “sticky note” person? You know what I mean; there are some of us who like to make notes on bits of paper to remind us of things. There are a few by the telephone to remind us to call someone, a few on the filing cabinet to remind us where to find something and a bunch all over our desk with numbers, names, notes and reminders that are so buried under the rest of the paper they are long since forgotten.

As an alternative, try carrying a small notebook around with you. Some of us prefer something small enough to fit into a handbag or women’s computer tote. Others keep copious notes and prefer the old elementary school, spiral bound, 8 1/2 X 11 note book. The size is not relevant so pick one that works for you. What matters is that the book travels everywhere with you and is available to jot down thoughts, reminders, numbers and notes. No more lost sticky notes and bits of paper all over your desk. No more stacks of paper with random notes that cause increased stress since you can’t remember where they were from.

There are some people who can translate the “keeping notes in a book” organizing strategy to a handheld organizing device. This takes discipline and the ability to read and write/type easily on a handheld. If you are one of these people, go for it and use your handheld as your notebook. Remember to back up your device regularly.

You may be surprised to find how liberating it is to have your notes and thoughts with you in your notebook when you need them!

Organizing Strategies
Tags : Clearing Clutter, managing mess, mess, note books, Paper, Sticky Notes

Desktop Disco

Posted by Carolyn on
 February 17, 2009
  ·  No Comments

What’s dancing on your computer desktop? Virtual clutter can be just as bad as the stuff kicking around the floor of your office.

Do you habitually leave documents sitting on your desktop so that you can find them easily the next time you want to work with them?It’s not a bad idea – until there are so many files or shortcuts on your desktop that you can’t find any of them. That’s right; just like the top of your physical desk.

Don’t panic, the solution can be relatively simple. Set up folders as hot files on your desktop to house the material you are currently working on just like the hot files on your desk. Keep them specific and time limited. When the project is over or completed, purge the folders and move them off your desktop. By then there will be other files that need to be moved into hot files.

Office Organizing
Tags : Clearing Clutter, desktop, e-clutter, E-files, managing mess, mess, Paper, SOHO

To Store or not to Store

Posted by Carolyn on
 February 11, 2009
  ·  No Comments

Yesterday I wrote about open versus closed storage. It is important to remember that, while storage containers can be pretty, handsome, calm the visual noise and look very productive on the book shelves of your office, they may not be necessary at all.

Before finding a container for anything, take a really good look at whether or not there is any point in you keeping it. Do you really need to keep all that scrap paper? (Can it be sent to the local school/daycare for crafts?) Do you really need to keep all those trade show giveaways? (Can they be donated somewhere they will be used?)

You get the picture?

Organizing Strategies
Tags : Accumulation, managing mess, mess, organizing strategies, Paper

Valentines’ Cards

Posted by Carolyn on
 February 11, 2009
  ·  No Comments

Has your young son or daughter finished preparing their Valentine’s cards for their class mates yet? Ever wonder what to do with the left over few cards from the box. Like many of us you probably wish you could hang on to them for next year so they could be used but don’t want to add them to the paper clutter in your home. Here’s a couple of different ideas. Hopefully one will fit your home.

  1. Store them with your craft supplies and use them for craft projects.
  2. Send them to your children’s daycare so they can use them for craft projects.
  3. Keep a box of gift cards and greeting cards and add them to this box.
  4. If your Christmas decoration box is easily accessible, store them in there. They will be ready to pull out when you put next year’s Christmas decorations away.
Home Organizing
Tags : Children, Paper, Valentines Day

Find Bill, File Receipt

Posted by Carolyn on
 February 10, 2009
  ·  No Comments

This is a follow up post from the recent Where is Everything item.

Many of my clients, friends, family and acquaintances struggle with paper. It’s everywhere despite our best attempts to go electronic. Organizing paper is probably the number one frustration of almost all my clients.

One of the paper challenges are receipts coming into the household that many of us keep to maintain our household accounts. Some of us have jars, boxes, baskets or folders to keep these daily deluge of little, bitty, annoying pieces of paper called receipts. If you are checking off your credit card bills to ensure all expenses are your own and legitimate then you have a collection of these receipts.

There are many possible solutions but here is one that most of my clients find helpful. Find an expandable file folder – plastic is best – with 13 divisions. They are readily available in a variety of price points at Staples, Grand and Toy and many other office suppliers. Try the local dollar store. Label the divisions by month and then the 13th for miscellaneous.

Presto. You have a place to put those annoying pieces of paper and you don’t even have to sort them. When the credit card bill comes in, pull out the folder, check of the receipts. Now if, necessary, you keep the receipts, already organized by month. If not – shred.

Office Organizing
Tags : Bills, Filing, Paper

Committing to Turnover

Posted by Carolyn on
 February 6, 2009
  ·  No Comments

It’s the end of the first week in February – have you turned over your year end yet?

Are you still mixing 2008 invoices/receipts with the new 2009 items?

Have you collected your 2008 documentation for year end reports and income tax preparation?

Do you have a designated location for your 2009 invoices/receipts i.e. e file/folder, paper file, folder, envelop or even a plastic bin?

Have you opened up a new file/folder for February 2009 so that January 2009 can be easily identified/located/sorted/recorded ___________ (fill in your own blank).

How much does your small business/home-based business pay in bookkeeping fees?

Would a little more organization reduce that for you?

What could you reinvest in your business with the proceeds?

Office Organizing
Tags : Finances, Paper, Schedule, Taxes

Where is Everything? – Bills Due

Posted by Carolyn on
 February 6, 2009
  ·  No Comments

It’s the end of the first week in February – do you know where your due bills are?

Do you pay your bills when they first come in the door?

Do you have a designated place to store them until they are due?

Are your due bills all in one room?

Can you find those bills when you go to pay them?

Is the designated place close to your bill-paying method: computer; cheque book and stamps?

Is the designated place easily accessible when you go to pay your bills?

Are the bills identified with the date that they are due?

How much do you pay in overdue bill fees? Would that help pay down your mortgage?

Home Organizing
Tags : Bills, Filing, Paper, Where is Everything?
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