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Author Archive for Carolyn – Page 9

desk with chair and bookshelf demonstrating an organized, successful and business that has evolved with momentum

Your Organizing Personality

Posted by Carolyn on
 February 5, 2014
  ·  No Comments

What is your Organizing Personality?4 pictures collaged together including sissors, sewing notions stuck in a tomato cushion, tools on a peg board and files in a file cabinet.

Back in 2008, one of the first posts on this blog discussed the concept of individuals having a unique organizing personality.  Through nine years or working with clients,  understanding the individual organizing personality has become even more important to the success of my work with clients.

Processing Modality Traits

The organizing personality includes many traits.  Those most frequently discussed amongst organizers are the processing modalities  or sensory modalities that one uses to process information and learn from stimulus in the environment.  In her book Processing Modalities Guide: Identify and Use Specific Strengths for Better Functioning … for Organizers, Coaches – and Those Who Want to Live with More Ease and Effectiveness – and Less Frustration, Denslow Brown provides a full discussion of the difference between how sensitive we are to stimuli (you become irritable in a noisy room) and how competent we are (you learn best through hearing new information).  Some organize best by seeing, some by hearing or talking to themselves and some by actually moving objects around or touching them.

Piler, Filer, Tosser, Dropper TraitsPiles of paper and filed on a desk top.

Other traits include how you like to put objects together.  Some like to file while other prefer to toss.  Are you a tosser who like to “toss” items into a storage bin/basket/file/drawer?  Children are frequently in what I call the “toss and drop” stage of their lives and would be most organized with open bins to toss and drop their belongings into.  The pilers, prefer a collection of piles and are very adept at remembering what is in each pile of objects.  This is frequently seen in the office setting and a common way of handling large amounts of paper.  Early on in my organizing career I identified the filer when working with a client in the editorial industry.  Their preference was to file as much as possible – not just the paper –  into a filing cabinet by alpha order.

The Tool Maven

Some individuals find that time is a key sorting or organizing tool.  These individuals will often have their files, to-do lists and projects organized by date due, date received, age or some other sense of time.  Others prefer grouping, sorting and containing by another common element such as size, to whom an object relates or the special meaning of an object.

Why Does it Matter? What Does it Mean?

By understanding one’s organizing personality, one is able to develop organizing systems that more closely meet their  natural organizing tendencies and will more likely be successful and sustainable.  A mismatch will lead to systems which don’t get used and processes which fall apart with the resulting disorganization and frustration that ensues.

How do I Know What is my Organizing Personality?orderly clothes closet

To determine your personality, take note of how you sort, contain and retrieve items. Do you talk out loud (auditory)? Do you like to sort your files by colour (visual)? So you like to sort by date? Do you prefer all your surfaces to be clear but don’t care about the inside of your drawers or cupboards? Maybe you need everything out where you can see it (visual). Or would you rather get up and file or toss things in your office (kinetic)?  Would you put everything you could into a filing cabinet?  See if you can identify your own traits and then gradually modify your organizing strategies to match these traits.

Organizing Challenges Organizing Strategies
Tags : organizing strategies, Understanding disorganization

Honouring your Filing Preference

Posted by Carolyn on
 November 5, 2013
  ·  No Comments

Moving and Filing Preference

file cabinet with organized files

Organized Files Again

My filing preference had more to do with boxes than orderly files.

We recently moved.  Not far, mind you; but just far enough to require a truck, a moving company, many boxes and complete upheaval of our orderly lives.

You’d think a professional organizer could handle her own move with ease.  Suffice it to say, I’m as human as the next person when it comes to sorting, purging and packing 18 years of life and a family of four, plus a cat and fish.

One evening after the move, in an attempt to get some boxes out of our office, my SO and I emptied the contents of the file boxes into the filing cabinets.  Now we don’t do alot of paper filing anymore but we still had alot of paper files.  We had already done a purge prior to packing  – no need to pay to move your garbage.  On this particular evening we were more concerned with freeing up floor space than ordering files so we simply emptied the boxes as they were stacked on the floor and promised ourselves to sort the files later.

That was a mistake.  Fast forward four weeks and I still haven’t sorted those files.  Until tonight.  At some point over the past month I realized we had put the files in backward.  I’m very visual and use an alpha filing system.  With backward files that weren’t even in the right order, I had been completely disoriented and unable to find anything in the file drawers for many weeks.

Why does Filing Preference Matter?

Piles of paper and filed on a desk top.

Some files got left unsorted.

The style of filing you use is less important than whether it works for you, it helps you store and retrieve material and you can maintain the system.  My files have some colour coding and are alpha labelled and ordered.  They have been like that for years and without that order I find I can’t use the system at all.  The result?  I have a huge pile of filing sitting in the filing bin.

I’m pleased to report that with one hour of focussed time and attention, my filing system is now back in order, sorted in the correct direction and ready for use.  I’m no longer disoriented and I’m looking forward to getting the pile of filing into the cabinet where it belongs.  Meanwhile, I’ve also learned that there is much, much more purging to be done.  The purging will have to wait for another day.

Office Organizing
Why Get Organized

Are you seriously disorganized?

Posted by Carolyn on
 June 3, 2013
  ·  No Comments

Discouraged because you are so disorganized?woman in blue suite, white shirt in office on phone surrounded by crumpled paper.

Calling all really, truly, seriously disorganized individuals.

I would especially like to talk to those people who are very afraid that the folks at work will realize just how disorganized they are in their offices.

Have you tried to make changes to become more organized and failed?  Have you been disorganized for as long as you can remember?

Does your disorganization interrupt your quality of life. Does it prevent you from achieving your personal or professional goals – especially at work?

Certified Professional Organizer – Chronic Disorganization

These are exactly the clients that Caldwell Evolution is seeking.  I have been trained specifically to work with those individuals with serious and very challenging disorganization.

It is possible that for you, the regular, logical and linear-based organizing strategies just don’t work. There is nothing wrong with you. You are merely wired differently. Rather than working with a template, I work to learn your organizing preferences and how you naturally organize. Your serious disorganization – what we call chronic disorganization –  is something you can learn to work with.

Give me a call.  You don’t have to live with the stress that disorganization creates.

For more resources on chronic disorganization click through to Institute for Challenging Disorganization.

Office Organizing Organizing Challenges
Tags : challenging disorganization, chronic disorganization, Institute for Challenging Disorganization

POC Toronto, Thank You!

Posted by Carolyn on
 May 28, 2013
  ·  No Comments

Thank you POC Torontoprofessional organizers in Canada black, red and white logo.

Thank you to the Professional Organizers in Canada (POC) Toronto Chapter of for including me in their Ask a Senior Organizer panel at last night’s meeting.  I was honoured to share the panel with highly esteemed colleagues Harold Taylor of Taylor in Time and Deanne Kelleher of the Kaos Group.  The evening was very well attended; the view from the front of the room was fantastic with over 40 people in attendance.

Emily Gibson, the evening’s program coordinated, had previously solicited questions from members, which she then distributed to the three of us.  I found this a great strategy since it gave us a chance to prepare our answers and it gave the audience a chance to prepare their questions.

Thank you  for a great evening!

Caldwell Evolution News Gratitude Holiday Organizing
Tags : POC Toronto Chapter, professional organizers, Professional Organizers in Canada, Senior Organizers

Making Fun of Road Trips

Posted by Carolyn on
 May 20, 2013
  ·  No Comments

In my part of the world, central Canada, this weekend celebrates the first of our precious, summer Long Weekends.  Victoria Day weekend is a traditional time for planting annuals, opening cottages and generally getting out and about on bikes and in cars.  So Canadians – Happy Victoria Day weekend!

If you are going to be using your car this summer for travel, whether long distance or short haul, now is a good time to organize your vehicle to ensure it is ready to hit the road when you are.  Here is a short list to get you started:

  1. Ensure your vehicle is up to date with service.  Are you up to date with all the recommended service for your vehicle, especially the safety-related items?  Have your breaks been checked and/or serviced recently?  How about the air conditioning and do your windows all work? Are all the fuses functional and lights/alerts working?  Have you checked your tire pressure lately?
  2. Fill up the windshield fluid and keep a top up bottle handy.  Keeping your windshield free of bugs, especially Friday and Sunday night driving to and from the cottage, is a safety strategy.  Ensure your field of vision is clear and clean at all times.
  3. Keep your car clean to ensure all lights are clearly visible during the day or night.  Car lights are another safety feature. With the dust and mud that often comes with cottage, off road or even highway driving, lights appear dim and are less visible.  Ensure you can be seen at all times.
  4. Ensure your vehicle ownership and current insurance are available to you while you are travelling.  Don’t make the mistake I did and end up with a $65 fine because the current insurance certificate is sitting at home in the filing cabinet.
  5. Clear the garbage and vacuum out winter debris.  Nothing says road-trip-buzz-kill faster than jumping into a car and finding yourself stepping on last February’s disposable coffee cup or the kids fish snacks in the back seat.  You could splurge on car detailing, stop by the service centre industrial vacuum or just pull out your own household vacuum and give your four-wheeled baby a good once over.
  6. Clean the inside of your windows.  Heating and air conditioning in cars often leaves a film on the inside of the windows which can impact how well you see out, especially on a summer day driving into the sun.
  7. Install a garbage box/bag or other container.  Since you’ve just cleaned out the vehicle, why not set it up to stay clean.  Keeping a garbage bag in the car will go a long way to making your regular clean-out faster and easier not to mention keeping today’s disposable coffee cup away from your feet.  Many automotive parts suppliers also carry garbage bins made especially for the rear seats.  Maybe this is the year you invest in one for your back seat crowd.
  8. Check the date on your maps and update if necessary.  Car maps are something we often take for granted – until you realize the road you are looking for wasn’t constructed when your map was printed.  If you prefer the modern GPS technology, ensure yours is updated so it can find that same road you were looking for on the old map.  Consider keeping a map in the car even if you have a GPS; technology does fail.
  9. Check your first aid kit.  Does it need replenishing?  Does it exist?  No one ever plans to need a first aid kit.  Plan to have a good one ready when your unexpected need arises.
  10. Consider travelling with a car box/supply box.  You can call this what you will and, based on your regular travel, it may be big or small.  This is where the “keep the kids busy” activities can reside along with the extra napkins, flashlight (check the batteries) candle and matches.  A strong box with a snap-shut lid will ensure the contents stay inside when not needed and stay clean while stored.  A box is also easy to take out of the car for replenishing and cleaning.

You may have other specific items to check depending on whether you use roof racks or have towing requirements.  This 10 item list will get you started and ensure your road trip is more enjoyable.

Organizing Travel
Tags : Accumulation, Car, Children, Clearing Clutter, Lists, managing mess, organize the car

A Moving and Sorting Stage

Posted by Carolyn on
 May 15, 2013
  ·  No Comments
Label your staging area to make downsizing less stressful.

Label your staging area to make downsizing less stressful.

In the world of home moves, staging has become a popular activity to help sell a house.  In the case of sorting and organizing a downsizing project, staging is still used to sell a house but is also what we do to prevent churning and to simplify the decision making process.  This was evident to me yesterday while helping  a family friend pack her father’s household goods as part of a downsizing move to his newly purchased condominium.  A very active bachelor for many years, Jill’s father had accumulated large amounts of sports and recreational gear.  The years, however, were catching up on him and, having limited his activities to his favourite few, he was ready to send away to a new home many of his not-loved-or-needed-anymore household, recreational and sports items.   Jill and I were preparing items for his move next weekend and to take a load to the auction house the following weekend.

As Jill and I walked through the house, she was able to point out to me many items in closets, cupboards and various rooms that had already been sorted and were in various stages of being packed.  Jill expressed concern that her father was planning on moving too many items to his new “pad” and would struggle to adjust to the smaller space.  I suggested to Jill we set up a staging area to accumulate items on which decisions had been made, help identify what was left to sort, collect items for packing together in one area when possible and start to move out the items that were being sold or donated.

Jill had set up a packing station in one part of the house but the area had become congested with items her father was still using on a day to day basis.  We identified a convenient staging area, collected and labelled the sorting, packing and boxing supplies and moved them to this area as a new packing station.  Jill had wisely used a packing table so that boxes could be packed at waist height without the packer having to strain their back by bending, leaning or twisting.  We moved this table to the packing station along with all the remaining boxes.  This cleared out one of the bedrooms so that Jill and her father could more easily see what still needed to be sorted in that room.  In an open area in the living room, beside the packing station, we established the rest of our staging area: in one corner were the items for auction, in another the items listed online to be sold, and in a third the items packed to go to the new condominium.  We then did a second sweep through the house, which had several stories, and grouped items on each floor.  As most of the large furniture was already gone, it was easy to move items into one area on each floor.  We set up areas for each type of item based on where it was to go: auction/for sale online, donation or the condo.  The recycling and garbage we took away and put in the garbage/recycling bins.  Any item for which a decision had already been made was moved out of its place and put into the appropriate pile.  These items can be packed in place and them moved to the main staging area.

The end result of our work was that Jill and her father didn’t have to revisit these decisions each time they entered a room or looked into a closet.  Her father could clearly see the volume of goods heading for the new condo and they could both see the results of their sorting as each room became emptier and emptier.  Finally, Jill could easily see when packing supplies needed replenishing.  All of these small details help to reduce stress in a downsizing project.

Move Organizing
Tags : Downsizing, staging area

Welcome to Spring

Posted by Carolyn on
 May 2, 2013
  ·  No Comments

Spring is my favourite time of year; not just because my birthday is in April.  This is the month when gardens and yards burst into colour like a painters pallet, kids get back on their bicycles and many of us start walking again to places we drive all winter.

Spring is also a great time to organize.  If you have a garden, try taking your sorting project out there.  Sorting items out of context makes it easier to make a decision and helps your brain make a more objective assessment of the value of the items to your life.  Out of context, our thoughts often take a different path then we see the items in their usual “home” around your house.

Besides – most things just look better bathed in sunshine.

Organizing Strategies
Tags : clothes, organizing strategies, sorting

“I’ve got that moving feeling…”

Posted by Carolyn on
 March 21, 2013
  ·  No Comments

After many years of deliberating, we made the big decision to sell the house and move on. Not an easy decision since we’ve been here for almost 18 years and had both our children while living in this home. Our lives have changed, however, and children grow up. So, looking for a house the better meets our needs of a home based business, teen age children and sports that come with lots of equipment that needs storage.

Once the decision to move was made, the next step was to get the house ready to sell. I’m looking forward to sharing with you some of the changes we made to stage the house and make it viewer friendly.

Meanwhile, hope you like the new website.

Move Organizing

Time Tamer Tuesday – Tax Tips

Posted by Carolyn on
 August 14, 2012
  ·  No Comments

Categorize your tax information when you receive it.  Compiling all the data required for your tax submission will be a lot easier. 

Organizing Time Time Tamer Tuesday
Tags : Bills, Taxes, Time Management, Time Tamers

Time Tamer Tuesday – Save the Size

Posted by Carolyn on
 August 7, 2012
  ·  No Comments

Children’s feet grow very quickly.  Next time you walk past a shoe store with your child, pop in and have his/her foot measured.  When your mom calls to say she found some great children’s shoes on sale she would love to buy for your children, you’ll know exactly what size to tell her to buy.

Organizing Time Time Tamer Tuesday
Tags : Children, Time Management, Time Tamers
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