Archive for January 2009

Friday Inbox Delete Diet

Posted by Carolyn on

January 30, 2009

Inbox a little heavy these days. Like most people you have probably read the important messages, left the rest and moved on with your day. Result: your inbox has several hundred or more messages patiently awaiting your attention. “It will never happen“, you moan. “I will never have time to figure out what to do with them all“. Probably not. Try this instead.

Reorder you Inbox, or whichever folder you’ve decided to attack, by some other method than the usual one. If you order it by date, switch to by sender. Try subject. Try size. It doesn’t matter as long as it is different than your day to day sort.

Start anywhere in your box with your finger over the DELETE key. Notice how the 30 messages from your boss relating to last year’s budget are no longer relevant. How about the 14 messages relating to the Christmas party. And there are the 23 messages about the add space you were considering but never bought. Keep going, you are doing great.

Evenutally all messages that you keep for content need to be filed. Elsewhere I have talked about matching up your e-files to your paper files to make the filing process easier. But for the numerous messages that just collect because we never get around to clearing them out, a Friday Delete Diet can be a wonderful thing. Very lightening before the weekend.

Office Organizing

Tags : E-files, Email, manage email, Wellrich Organizers

Right Brain Organizing – For Messies

Posted by Carolyn on

January 30, 2009

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Your best friends are engineers. You cringe at the thought of straight books on a shelf. Your world is full of colour and ideas – and mess. And you are tired of it. The mess that is (engineers are ok). How about tailor made organizing support for the right brain world.

Organizing for the Creative Person is just that. Dorothy Lehmkuhl and Dolores Cotter Lamping have captured the world of the right brained soul and provided clear, concise information on how to harness your gifts to end your world of mess. For a taste of their humour and understanding of the issues consider the following excerpt:
“The acronym ‘PUT OFF’ can be used to summarize the specific causes of procrastination:

P = Priority
U = Unknowns
T = Time

O = Overload
F = Fears
F = Feelings

An easy read, great suggestions for all you right brain creative folks who have fatigued of living with the mess. Enjoy.

Organizing Resources

Tags : Disorganization, Recommended Reading, Understanding disorganization

Shopping Addiction

Posted by Carolyn on

January 28, 2009

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Professional organizers often find themselves with clients whose homes are filled with belongings. In many of these cases, the clients admit to suffering from compulsive shopping behaviour. Compulsive shopping, also known as shopping addiction , is as severe and debilitating as any other addiction. In some cases, it is even more difficult to manage; alcoholics can stop drinking. Individuals suffering from shopping addiction are still required to buy basic neseccities for their lives.

Wikipedia describes the condition as oniomania and provides a summary of information and resources related to compulsive shopping. Individuals suffering from compulsive shopping may feel “good” when they shop and use the behaviour to help themselves feel better. Typically the shopping is then followed by feelings of guilt and remorse. The items are often never used and sit untouched with their tags still on.

If you think you may be suffering from a shopping addiction it is important to get help for yourself. In Canada, the Canadian Association for Mental Health can be helpful in directing you to the right resources.

Organizing Challenges

Tags : Canadian Association for Mental Health, compulsive shopping, shopping addiction

Chronic Disorganization

Posted by Carolyn on

January 27, 2009

· 1 Comment

As with most states of being, there are different degrees of disorganization. One can think of a continuum from very organized to severely disorganized. Chronic disorganization, however, is considered to be a different situation altogether.

People who are chronically disorganized likely live in a state of severe disorganization. They do not typically respond to conventional organizing practicies and strategies no matter how hard they try to make them work. They have three difining features as identified by Judith Kolberg in Conquering Chronic Disorganization:

They have been disorganized all or most of their adult life;
Being disorganized negatively effects their quality of life in some way everyday; and
Previous attempts to be organized have not been successful.

Chronically disorganized people think, learn and organize in ways that are unconventional and therefore conventional organizing strategies do not work for them. Fortunately Judith Kolberg and a number of colleagues have made it their business to understand how to help individuals with chronic disorganization. She founded the National Study Group on Chronic Disorganization which now provides education to professional organizers and related individuals on working with those who suffer from chronic disorganization.

So if you think you may be chronically disorganized check out the

NSGCD website. The professional organizer directory on both Professional Organizers in Canada and National Association of Professional Organizers includes identification of those who specialize in this area.

You don’t have to live with your disorganization.

Organizing Challenges

Tags : National Study Group on Chronic Disorganization, NSGCD, Understanding disorganization

Client Questions – Is Anyone Else Disorganized Like Me?

Posted by Carolyn on

January 26, 2009

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Q “Now that you have seen my disorganization and mess, tell me, are there other people that are disorganized like me? Do their colleagues know?”

A Yes. Usually.

It often takes a lot of courage for a seriously disorganized professional, manager or executive, to let a professional organizer into their office. Many of my residential clients have not had anyone into their home for a very long time. They are too ashamed. Their embarrassment and concern that they will be chastised by friends and family ensure that those friends and family will never be invited over. Their embarrassment is expressed in a desire to know they are not the worst or most disorganized people I have ever worked with. In the business environment, executives, often the highest producers, are running scared that the rest of the office, especially their boss, will find them out.

The reality is that there are many business executives teetering on the edge of collapse because their business world is so disorganized. There are a lot of people in this world with a lot of stuff they a) don’t need b) don’t use c) don’t have room for and d) don’t know how to manage or part with and e) can’t manager their time. The impact on their lives is no different than the impact on the disorganization in the life of the clients that express their frustration and embarrassment in the form of today’s question.

If there weren’t lots of disorganized people in Canada, the country would not support the growing roster of industry professionals such as the members of Professional Organizers in Canada , now with over 600 members, or its affiliate, the National Association of Professional Organizers in the United States.

More important, however, is how each individual or family, struggling with disorganization, gets a grip on their lives so that they too can achieve their business or personal objectives without the emotional and mental stress of always covering up for their disorganization. So if you are wondering if anyone else in the world suffers from disorganization like you do, the answer is yes. Lots of people. Does the rest of the office know? Yes. The symptoms of your disorganization or visible to everyone. Now what will you do to manage it?

Office Organizing

Tags : Client Questions, Disorganized Employees, Organizing Q & A, Understanding disorganization

Client Questions – Am I Alone?

Posted by Carolyn on

January 26, 2009

· No Comments

Q “Now that you have seen my disorganization and mess, tell me, am I the worst that you have seen. Are there other people that are more disorganized than me and have more mess than me?”

A Yes. Always.

It often takes a lot of courage for a seriously disorganized person, or family, to let a professional organizer into their home. For that matter, many of my clients have not had anyone into their home for a very long time. They are too ashamed. Their embarrassment and concern that they will be chastised by friends and family ensure that those friends and family will never be invited over. Their embarrassment is expressed in a desire to know they are not the worst or most disorganized people I have ever worked with.

The reality is that there are a lot of people in this world with a lot of stuff they a) don’t need b) don’t use c) don’t have room for and d) don’t know how to manage or part with. The impact on their lives is no different than the impact on the disorganization in the life of the clients that express their frustration and embarrassment in the form of today’s question.

If there weren’t lots of disorganized people in Canada, the country would not support the growing roster of industry professionals such as the members of Professional Organizers in Canada , now with over 600 members, or its affiliate, the National Association of Professional Organizers in the United States.

More important, however, is how each individual or family, struggling with disorganization, gets a grip on their lives so that they too can live to their full potential, unencumbered by unnecessary activity or belongings; otherwise known as “stuff”.

So if you are wondering if anyone else in the world suffers from disorganization like you do, the answer is yes. Lots of people. Now what will you do to manage it?

Home Organizing

Tags : Accumulation, Client Questions, embarrassment, mess

Purge Time!

Posted by Carolyn on

January 23, 2009

· No Comments

How are those files? Full of material from 10 years ago. If you haven’t already, now is a great ime to revisit the contents and get rid of anything that is a) not relevant, b) not legally required, c) not accurate.

Remember, not all legally required material has to be kept in your current, day to day files. In fact, material that is several years old and retained purely for legal reasons may be better suited in a long term storage area that is access seldom if ever.

When your done the paper files, start on the e-files.

Office Organizing

Tags : Clearing Clutter, Document Retention, E-files, Filing, Paper

Anticipation – Plan Ahead

Posted by Carolyn on

January 23, 2009

· No Comments

For many people the concept of anticipating what’s coming down the road is hard to to grasp. We are all wired differently and not everyone has the same orientation to the future.

In this case, I find helping clients to plan ahead is more helpful. How far can you plan ahead? Many of us work with financial planners to plan ahead for our retirement. That’s a form of organizing the future. Some of us plan ahead for our children’s education with education funds. That’s also a form of organizing the future.

How about planning ahead for summer activities? Have you thought about your children’s activities for the summer? Have you booked the camps that they want to attend? Plan ahead to that you, and your family, are not disappointed by applying or acting too late.

How about planning ahead for the weekend? Have you made plans? Have you organized the gear that you might need for those plans? Are you using the weekend to plan ahead for the next week.

Try writing a list of a couple of things you need for tomorrow to make it an easier day. See if you can get those accomplished today before you turn out the light. That’s planning ahead and organizating your life, one step at a time.

Organizing Strategies

Tags : Children, Time Management

Why Am I Always Disorganized?

Posted by Carolyn on

January 21, 2009

· No Comments

Julie Morgenstern, in her book Organizing from the Inside Out, offers a clear and simple discussion of the causes of clutter. She describes the three levels or reasons for disorganization and points out that “everyone struggling with disorganization suffers from at least one Level I cause, but may also be suffering from some Level 2 and 3 causes as well”. I have summarized them here for you so that you might have insight into your own reasons for disorganization.

Level 1: Tehnical Errors. These include the simple mistakes in your organizing systems, such things as items not having a home, inconvenient storage, more stuff than storage space, or complex, confusing sytems that are too complicated for you to use.
Level 2: External Realities. These include factors in the outside world over which you have little or no control. Understanding how to manage these factors will help you to create realistic expectations for yourself. They include unrealistic workload, the speed of life and technology, life or business in transition, uncooperative partners or limited space.
Level 3: Psychological Obstacles. These include hidden, internal forces that keep you disorganized no matter how much you might wish to be otherwise. Understanding these issues can help you either work around or through them to seek greater organization. They might include a need for abundance, craving the thrill of creating order from chaos, having unclear goals and priorities, being afraid of success or failure, feeling the need to retreat, having a need for perfection or distraction, and having sentimental attachments to items.

Organizing Challenges

Tags : mess, organizing resources, reasons for disorganization, Understanding disorganization

What’s Holding you Back?

Posted by Carolyn on

January 21, 2009

· No Comments

When working with a new client, one of the first challenges I face is to understand why the client is disorganized. Our first visit together is an assessment session which helps me to understand the issues that they face and why they face them. Understanding reasons for disorganization is key to overcoming it. Without an understanding of the underlying isssues, it is very difficult to help an individual, family or business implement systems, structures, process and particularly behaviour changes to achieve a greater level of organization.

Julie Morgenstern, in her book Organizing from the Inside Out, offers a clear and simple discussion of the causes of clutter. She describes three levels of reasons and points out that “everyone struggling with disorganization suffers from at least one Level I cause, but may also be suffering from some Level 2 and 3 causes as well”. I have summarized them here for you so that you might have insight into your own reasons for disorganization.

Level 1: Tehnical Errors. These include the simple mistakes in your organizing systems, such things as items not having a home, inconvenient storage, more stuff than storage space, or complex, confusing sytems that are too complicated for you to use.
Level 2: External Realities. These include factors in the outside world over which you have little or no control. Understanding how to manage these factors will help you to create realistic expectations for yourself. They include unrealistic workload, the speed of life and technology, life or business in transition, uncooperative partners or limited space.
Level 3: Psychological Obstacles. These include hidden, internal forces that keep you disorganized no matter how much you might wish to be otherwise. Understanding these issues can help you either work around or through them to seek greater organization. They might include a need for abundance, craving the thrill of creating order from chaos, having unclear goals and priorities, being afraid of success or failure, feeling the need to retreat, having a need for perfection or distraction, and having sentimental attachments to items.

Organizing Challenges

Tags : reasons for disorganization, Understanding disorganization

Conquer Procrastination Cheat Sheet

Struggling with procrastination gremlins? Grab your free copy of Conquering Procrastination Cheat Sheet: 4 Procrastination Gremlins and the Tricks to Beat Them.

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Archive for January 2009

Banish those Gremlins!

Conquer Procrastination Cheat Sheet