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Archive for Professional Organizers in Canada

Carolyn Caldwell helming a sailboat to show online courses can get you moving in the right direction.

Who is Carolyn Caldwell?

Posted by Carolyn on
 February 29, 2024
  ·  No Comments

Carolyn Caldwell at the helm of a sailboatWho is Carolyn Caldwell? It seemed like a simple enough request. In a recent content coaching session. Leigh Fowler, pointed out that I had not introduced myself to my followers in a very long time. If ever.

Hmmmm….well that got me thinking.

I started my organizing business in 2005. This coming July I will celebrate 19 years in business. Much has changed in 19 years with the world around me, in my business and in me. My client base has changed as my business focus as evolved and my skill set has developed.

So here goes – a reintroduction of Carolyn Caldwell.

Who was I before my entry into the organizing industry?

My original career was in healthcare where I trained as a nurse. Then there was a stint working in Bella Coola on the northwest coast of Canada then overseas with CUSO in Kimadan, Papua New Guinea.

Dr. Caldwell and Nurse Caldwell on pathway outside health centre Papua New Guinea.

When Dad (Dr. Caldwell) and Mom came to visit Kimadan, Papua New Guinea.

In PNG I supervised two rural health centres and was responsible for connection with ten outpost first aid stations.

I was 25 years old when I arrived, 27 when I left and aged a few decades while there. It was crazy wonderful and sometimes just plain crazy. Yes, I had malaria, almost got myself deported and learned one of my still favourite Christian songs.

Back in Canada I lucked into a spot at the University of Alberta for a Masters degree in health administration. By the time a graduated I was certain I wanted to complete a Phd. I still am certain,  however, after over 30 years and two careers the subject matter has changed dramatically. My time in health care admin lasted only 8 years before the toils of the 80’s and 90’s in health care in Ontario wore me down.

With two small children, a house, husband and mortgage, the days of travelling the country with all my worldly belongings on my back in a knapsack were over.

How did I get started in the organizing and productivity industry?

About that time my daughter learned to channel surf with our new digital TV box. She landed on Peter Walsh‘s Clean Sweep and I was smitten. I was fascinated with the marriage of organizing as a profession and the psychological issues of being disorganized. While watching every episode I could find, I also came face to face with the reality I was keeping way too many baby clothes and supplies. I was 44; the likelihood of more children was slim. So, I watched and purged. Bags and bags of gear left our house. While auditing a coaching program for a friend, I realized there might be a business venture for me.

Thus, in 2005 Wellrich Organizers was born. I found the National Study Group on Chronic Disorganization, now the Institute for Challenging Disorganization (ICD). I joined the Professional Organizers in Canada (POC) and the National Association of Productivity and Organizing Professionals (NAPO). Having been socialized by the health care system that credentialing protects the public, I worked hard to achieve my Certified Professional Organizer in Chronic Disorganization and my Certified Professional Organizer designations. I subsequently went on to earn my Master Trainer designation with ICD.

Having volunteered in leadership since university, jumping into the volunteer leadership track was a natural step. By 2009 I was a Director on the POC Board of Directors and currently have been honoured to serve as President of the Board of Directors for ICD.

Carolyn Caldwell as Coach

Carolyn Caldwell in skis, helmet and red ski coaching uniform at top of ski hill.

I get the best views at the top of the ski hill.

Before long in, it was clear that coaching was an obvious skill to add to my tool box. I credentialed as a Certified Organizer Coach and subsequently transitioned to a Certified Productivity Coach. The addition of coach training has probably been one of the most influential parts of both my organizing career and training. Coaches learn to support and hold space for their clients. They believe their clients and knowledgeable, competent, resourceful and whole. Stepping back as the expert and holding space for clients completely changed my approach as an organizing professional. As my practice has evolved, I have developed a proprietary coaching model Mindfully, I AM Evolving.

Carolyn Caldwell as Teacher

I taught sailing as a teenager and have taught skiing professionally, as a CSIA member and ACA coach since my children could carry their own skis and ski better than me. It seems only natural to add teaching to my career in the organizing and productivity world. I’ve created courses on marketing, planning and kickstarting a new service-based business. Having made many, many mistakes as an entrepreneur, and invested heavily in my personal development, I realized I could shorten the learning curve for others.

Caldwell Evolution Inc TodayAqua wing over dark blue wave in Caldwell Evolution Inc. logo

The word Evolution came from a mentored coaching session with other coaches seeking recertification. It was perfect. Evolution describes my exact understanding of the decluttering, learning, coaching and getting things done process. I incorporated the business in 2015 and launched the new company in 2016. In 2020 a rebranded to the look, touch, feel you see today. The wing over wave represents the freedom of flying and the nourishment of water. My goal is that clients would achieve that sense of freedom by mastering clutter-free living for a calm and powerfully productive life.

I love the work that I do coaching and teaching. I especially love that I specialized in working with individuals managing chronic disorganization. Most of my clients have been diagnosed with ADHD, regardless of whether they seek my out because they are overwhelmed with clutter, frustrated trying to get stuff done or discouraged at not getting their business up and running.

Watching clients achieve those AH HA moments makes it all worthwhile. When they tell me they are becoming, evolving, to the best version of themselves, the version that THEY want to be, are goosebump moments for me.

Caldwell Evolution News Mindfully I AM Evolving Coaching Productivity
Tags : Coaching, Institute for Challenging Disorganization ICD, Leadership, National Association of Productivity and Organizing Professionals NAPO, Professional Organizers in Canada
Great things can happen in an organized home office.

The Organized Home Office: 3 Key Ingredients

Posted by Carolyn on
 November 9, 2015
  ·  6 Comments
sign spelling office in white letters on black background

Making sure you maintain an organized home office takes basic ingredients and your own spice.

So you’ve decided to work from home – congratulations!  Chances are you’re going to love working in your jeans and t-shirt, without a commute and with the flexibility that a home office provides.  It takes some work, however, to ensure your work space is functional, productive, has all the tools you need and  is available to you when you need it.  These are important criteria for an organized home office.  Here are some key ingredients that can help your office meet those criteria.

Basic Ingredient: An Organized Home Office is Separate from Home Functions

When setting up a home office, clients frequently start by taking over a small part of an existing space in their home.  This is a great way to see if working at home is feasible.  You know the place: the computer table in the kitchen; the family computer desk in the den; the craft corner in the basement rec room.  These areas are often already multi purpose space.  Its where home work, crafts and family organization and communication are happening.  Adding the additional pressure of a home office is sometimes more multi than these multi purpose spaces can manage.  Professional organizers  are brought in to  help organize the home office when clients find the geography project has exploded over the latest market research report and invoices ready to be mailed.  

Find a way to physically separate the business work from anything else that happens at that work station.  If you can’t  fully take over a space, and have to share with other household activity, use a cupboard, box or even just a shelf where your material can be collected and put away before the homework starts up.  Role model to other family members that you put away your material when not actively working at the common space; they are expected to put away their things when leaving the space.  It might take a bit of reminding at first but your material will be secure and the work station can continue to be used by the family while you enjoy the advantages working at home can bring.

House big enough you get your own corner office?  Lucky you. Just make sure that room has a door.  Opening the door is like stepping into a corporate setting.  It says “I’m at work”.  Same with the office-in-a-box approach.  When you empty the box onto the dining room table, you have arrived at work for the day.

Resist the temptation to use a corner of your bedroom for your home office.  The bedroom is a place for rest and relaxation, not work.

Binding Ingredient: An Organized Home Office is Mostly Self-Contained and Holds its own Tools.

Great things can happen in an organized home office.

Great things can happen in an organized home office.

Think of this as permission, resources permitting, to shop for the tools your office will need and to keep them in your office, even if it is just a box.  Often, we identify the space for our office space and then use tools from elsewhere in the house to stock it;  paper from the family computer station, stapler from the kitchen, pens from the junk drawer, hole punch from the craft boxes.  This can be an excellent use of extra tools around the house.  It can also mean, however, that your office is raided when that hole punch is needed for the science project.

You will need holders for those tools.  Use a decorated juice container from your 8 year old, or top of the line from the office supply store.  An organized home office has the tools there when you need them easily accessible.  The more self contained it is, the more likely your organized home office will stay organized.

Spice it Up: Add Your Unique Style

desk with flowers in vase

Add some spice to make your organized home office reflect your taste.

It might be a business office, but one of the advantages of a home office is the freedom to decorate to your own style and taste.  Go to town and have fun.  The more comfortable and personal you make the space, the more likely you are to keep it organized and functional. About to land the company’s next largest order?  Do it in style.  If your office is stored in a box while supper is on the table, add your own taste with a special picture, pencil holder or the coolest file folders you have ever seen.  Using a cupboard?  Try putting your special pictures on the inside of the cupboard and leave it open while you are at work.

A home office can be fun and flexible.  A home based business can be rewarding.  Keep yourself productive with an organized home office that reflects your business needs and your own personality.

 

Business Organizing Home Organizing Office Organizing Organizing Challenges Productivity
Tags : home office, organized home office, Organizing Maintenance, Professional Organizers in Canada, SOHO
We can organize using our eyes if we are competent in our visual processing modality.

Organizing with our Eyes – Visual Processing Modality

Posted by Carolyn on
 October 14, 2015
  ·  No Comments
Organizing with our eyes allows us to use our visual strength to get and stay organized.

Organizing with our Eyes – Visual Processing Modality

Organizing with our Eyes is the first in a series on organizing using one’s processing modalities.  In 2010, Denslow Brown of Coach Approach for Organizers and Organizer Coach published The Processing Modalities Guide.  This is the first of nine modalities that Denslow addresses in the guide.

Organizing with our Eyes – Strength & Sensitivity

We can have little or lots of strength in how we perceive the world with our eyes.   Lots of strength would make us gifted while little strength is referred to as weak.  If we are strong, organizing with our eyes would be natural, easy and help make staying organized easier.  We can also be hypo or hyper sensitive in using our eyes.  Sensitive means we are bothered by, perhaps agitated and likely exhausted by too much or the wrong visual stimulation.

Organizing with your Eyes – Organizing Strategies

Professional organizers and coaches with training in processing modalities understand that the degree of strength and the degree of sensitivity can be used to help a client get organized and stay organized.

If you are visually sensitive then lots of colour might be irritating while one or minimal colour might be soothing.  Try these strategies:

  • Use storage containers that are all one colour, size or shape if they will be used in one place.  Even just one colour will make a difference.
  • Use containers of similar, complementary or minimal colour to contain items that might otherwise look messy or haphazard.
  • Place things in an orderly fashion by size, shape or colour to minimize visual stimulation.

If you are visually strong you remember items by sight.  You can easily identify the visual difference in items.  Try these organizing techniques to take advantage of this strength:

  • use clear containers to help identify their contents
  • label storage containers to identify their contents
  • use colour on file labels or the files themselves to distinguish between different groups of subjects.  For example, client files might be green while marketing files might be red.
  • use visual cues such as symbols, single words or a sketch to remind yourself to do a particular task.

Use your natural and existing strengths to help you get organized.  Organizing with your eyes is just one way.  Organizing with our ears is next.

Organizing Challenges Organizing Strategies
Tags : Filing, Goals, managing mess, Organizing Maintenance, organizing strategies, organizing tips, Professional Organizers in Canada, visual organizing

An Interesting Minimalist Conflict

Posted by Carolyn on
 August 20, 2015
  ·  No Comments
Owning Less

www.katrinaleechambers.com/owning-less/

Recently, I have been on a journey of social media exploration as part of a marketing/program development/self education/re-branding exercise.  My newest foray was into Pinterest from my relatively new iPhone.  While cruising through the myriad of visually stimulating material, and practising posting, I came across a re-post by a colleague on her Minimalist board.  With my new-found social media/iPhone techie confidence, I cheekily posted this picture about owning vs. organizing to our local professional organizer Facebook group asking about conflict of interest.  I left out the LOL since I sincerely believed everyone else would join me in the irony of professional organizers endorsing minimalism.  Several hours later while discussing marketing strategies over lunch, I became aware that with 7 comments already logged on my post, not everyone saw it with the same ironic perspective as I.  By 10 comments, I also had an email asking me if I might like to write a post on the subject for the group.

Now the real irony was hitting me like a sledge hammer and I felt compelled to clarify my position.  You see, amongst other volunteer activities in the industry, I sit on an industry task force which will be soon be redeveloping a Conflict of Interest policy for the Canadian association for professional organizers, Professional Organizers in Canada.  I had no real interest in making a political statement for or against minimalism.  In fact, as a professional organizer, I believe it is important to clearly understand any new trends that have an impact on our industry.  I believe this so strongly, I have founded an annual think tank, The Organizing Summit, to this end.

In reading the posts, however, I learned some other interesting information about my colleagues that has left me with renewed admiration and humility.  I learned, for example, that not only are my colleagues ensuring that they are educated on new trends (Minimalism) but that they are finding related topics and trends (Essentialism) on which to educate themselves.  It was evident that even relatively new professional organizers are concerned about conflict of interest in their professional lives and can write eloquently about it.  There are also different ways of defining minimalism so even the irony is not straightforward.  Finally, it was very apparent that many of my colleagues are tracking their social media accounts carefully and taking time to comment, like, re-post and share quickly and efficiently.

Bottom line for me?  1. No haphazard posts: be clear on your intention and if an LOL helps to clarify, add that in. 2. I still have some catching up to do on social media education. 3. The professional organizers in our group are a)sensitive to discussions on conflict of interest and b)making sure they are up to speed on new trends.

All good.

Ethical Issues Mentored for Momentum Coaching
Tags : conflict of interest, minimalism, POC, professional organizers, Professional Organizers in Canada

POC Toronto, Thank You!

Posted by Carolyn on
 May 28, 2013
  ·  No Comments

Thank you to the Toronto Chapter of Professional Organizers in Canada for including me in their Ask a Senior Organizer panel at last night’s meeting.  I was honoured to share the panel with highly esteemed colleagues Harold Taylor of Taylor in Time and Deanne Kelleher of the Kaos Group.  The evening was very well attended; the view from the front of the room was fantastic with over 40 people in attendance.

Emily Gibson, the evening’s program coordinated, had previously solicited questions from members, which she then distributed to the three of us.  I found this a great strategy since it gave us a chance to prepare our answers and it gave the audience a chance to prepare their questions.

Thank you POC Toronto for a great evening!

Caldwell Evolution News Gratitude Holiday Organizing
Tags : POC Toronto Chapter, professional organizers, Professional Organizers in Canada, Senior Organizers

Boot Camp for Organizers

Posted by Carolyn on
 May 22, 2013
  ·  No Comments

Calling all new or novice professional organizers!

Are you looking to kick start your business this summer?  Wondering how to get started but not sure who to ask?

Come and join us at Professional Organizer Boot Camp starting June 2013.  This 6 week, intense group mentoring program will help you get your business toned and tuned.  Check us out.   Kick start your business and join the fun.

Give us a call and lets get you started: 647-505-2256

Organizing Strategies
Tags : Boot Camp for Organizers, mentoring, professional organizers, Professional Organizers in Canada

TPOC at the National Home Show

Posted by Carolyn on
 February 23, 2009
  ·  No Comments

The Toronto Chapter of Professional Organizers in Canada has a booth at this year’s National Home Show. If you are in the area, drop by and check us out in Exhibitor section B, booth 3009.

Organizing Resources
Tags : POC, Professional Organizers in Canada

Disorganized Success – At What Price?

Posted by Carolyn on
 January 14, 2009
  ·  No Comments

Many of you are successful and busy professionals in either your own company or a corporate firm. Some of you are successful despite the fact your world teeters on the edge between organizational disaster and “pulled through again” as you live with your organizational struggles.

Disorganization can be very, very stressful. Living in fear that the rest of the office, business or corporation will discover how disorganized you really are is a stress that few professionals can withstand for very long. You may have tried to be more organized and failed. Perhaps you have been disorganized all your adult life. Perhaps your disorganization permeates your private life as well as your business life – but at home the world may be a little more forgiving.

What price is your disorganization costing your life? Stress? Someone else’s time to find things? Rework? Redo?

Perhaps now is the time to consider getting help before the stress takes over or the balance of your life tips in the wrong direction. The National Study Group on Chronic Disorganization is a research based education organization for professional organizers and other health care providers who are interested in chronic disorganization. The group provides resources to the public and a referral program. In the United States, the National Association of Professional Organizers also has a referral program. In Canada, the Professional Organizers in Canada can help you find an organizer with special skills in chronic disorganization in your area.

Don’t pay the high price of disorganization. Your life is too valuable.

Organizing Resources
Tags : ICD, Institute for Challenging Disorganization, NAPO, National Association of Professional Organizers, POC, professional organizers, Professional Organizers in Canada, Understanding disorganization

Courageous Organizers

Posted by Carolyn on
 November 10, 2008
  ·  1 Comment

I have just returned from three days at the Professional Organizers in Canada annual conference here in Toronto. It was an information packed, fun filled and industry driving conference with almost 25% of the organization’s membership in attendance.

The talent in attendance was exceptional. Harold Taylor and Krista Green were both in attendance to reveal their latest training and business development programs. Elaine Shannon from the Organizing Connection and Laura from I’m an Organizing Junkie brought us up to date with the latest in online business development. Authors Karen Shinn and Gail Shields launched their new book GO! The Essential Guide to Organizing and Moving.

Having filled up my brain and note book with enough ideas to keep me planning for centuries, the conference finished off with a powerful presentation on The Courage to Succeed by Tanya Chernova and Joanna Andros of Courageous Living. They challenged the audience to step right out of the box, break the old neuro-receptor patterns that lead us down predictable roads and start to form new thoughts around our ability to accomplish those goals we never seem to reach.

It’s a simple enough message but one which we often forget. When was the last time you took a courageous step? I did; I accepted the invitation to be a tip host on the Organizing Connection.

Organizing Resources
Tags : POC, Professional Organizers in Canada

Business Development

Posted by Carolyn on
 November 10, 2008
  ·  No Comments

I have just returned from three days at the Professional Organizers in Canada annual conference here in Toronto. It was an information packed, fun filled and industry driving conference with almost 25% of the organization’s membership in attendance.

The talent in attendance was exceptional. Harold Taylor and Krista Green were both in attendance to reveal their latest training and business development programs. Elaine Shannon from the Organizing Connection and Laura from I’m an Organizing Junkie brought us up to date with the latest in online business development. Authors Karen Shinn and Gail Shields launched their new book GO! The Essential Guide to Organizing and Moving.

Having filled up my brain and note book with enough ideas to keep me planning for centuries, the conference finished off with a powerful presentation on The Courage to Succeed by Tanya Chernova and Joanna Andros of Courageous Living. They challenged the audience to step right out of the box, break the old neuro-receptor patterns that lead us down predictable roads and start to form new thoughts around our ability to accomplish those goals we desire for ourselves or our businesses.

It’s a simple enough message but one which we often forget. When was the last time you took a courageous step to move your business forward? I did; I accepted the invitation to be a tip host on the Organizing Connection.

Office Organizing
Tags : Business Development, Leadership, Professional Organizers in Canada
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