Caldwell Evolution
  • Home
  • Organizing Services
  • Coaching
    • Mindfully, I AM Evolving Coaching Programs
    • Mentored for Momentum Business Coaching
  • Courses
  • Blog
  • About
  • Contact

Archive for mess – Page 3

Client Questions – Is Backsliding Failure?

Posted by Carolyn on
 February 3, 2009
  ·  No Comments

Q I had cleared most of my desk and office and was enjoying being able to see the desk and find things again. Then we had to put a rush on a project and now, two week later, I feel like I am back where I started. In a mess! Is this normal? Will life ever be different?

A In a word, Yes and Yes. Backsliding is a normal part of trying to improve one’s level of organization and, for most people, periods of disorganization are a pretty normal part of life. The difference between the generally organized person and the generally disorganized person is there ability to respond and return to a higher level of organization when the flurry dies down. Try these tips to stay on track and return to the track when you feel derailed.

  • If you have a large project on the go, take a tip from the designers and find a container to hold all the project material. If it is paper and the project is too big for a file folder or box folder, get a box, basket, bag or anything else that suits your office and the project. Using a single container will ensure that all the pieces of the project stay together and that the project itself doesn’t spread across all your other work. At the end of each day, commit to putting all the project pieces back into its container.
  • If you find yourself backsliding, remember that this is a normal part of progressing in organization. Its ok, you’re ok. Avoid beating yourself up. Focus instead on how much you enjoyed being more organized and how much you look forward to catching up again. Renew you commitment to yourself to greater organization and move on.
  • Clear off your desk – even if you have to put everything into a big back to do it. A clear desk will help you think more clearly, breath better and generally function at a higher level.
  • Break down the problem into small, chewable chunks and pick one chunk at a time to work on. If necessary, spend 15 to 30 minutes a day sorting through the paper, regrouping the projects back into their files or containers. You may find that asking a friend or colleague to help will get the job done faster. Try offering to swap organizing time.

Organizing Challenges
Tags : Backsliding, mess

Mail Magic to Make it Disappear

Posted by Carolyn on
 February 2, 2009
  ·  No Comments

Have you got a pile of unopened mail on your dining room table? Maybe it’s in a pile on the counter. Here’s some magic to make it disappear.

  1. Take all the mail offers and put them directly in the recycling bin. You can be sure, there are more on their way.
  2. Take all other enveloped articles and remove the envelopes. If you have to, staple the envelop contents together.
  3. Divide the remaining articles into three piles Act Now, Follow Up and Think About. Book time for the Act Now items. Most of the items in the Think About you can throw out. You will probably never think about them and they are probably not on your list of top priorities.

Presto! A small pile of items that really require your attention.

Organizing Strategies
Tags : mail, mess, Paper, sorting strategies

Client Questions – Am I Alone?

Posted by Carolyn on
 January 26, 2009
  ·  No Comments

Q “Now that you have seen my disorganization and mess, tell me, am I the worst that you have seen. Are there other people that are more disorganized than me and have more mess than me?”

A Yes. Always.

It often takes a lot of courage for a seriously disorganized person, or family, to let a professional organizer into their home. For that matter, many of my clients have not had anyone into their home for a very long time. They are too ashamed. Their embarrassment and concern that they will be chastised by friends and family ensure that those friends and family will never be invited over. Their embarrassment is expressed in a desire to know they are not the worst or most disorganized people I have ever worked with.

The reality is that there are a lot of people in this world with a lot of stuff they a) don’t need b) don’t use c) don’t have room for and d) don’t know how to manage or part with. The impact on their lives is no different than the impact on the disorganization in the life of the clients that express their frustration and embarrassment in the form of today’s question.

If there weren’t lots of disorganized people in Canada, the country would not support the growing roster of industry professionals such as the members of Professional Organizers in Canada , now with over 600 members, or its affiliate, the National Association of Professional Organizers in the United States.

More important, however, is how each individual or family, struggling with disorganization, gets a grip on their lives so that they too can live to their full potential, unencumbered by unnecessary activity or belongings; otherwise known as “stuff”.

So if you are wondering if anyone else in the world suffers from disorganization like you do, the answer is yes. Lots of people. Now what will you do to manage it?

Home Organizing
Tags : Accumulation, Client Questions, embarrassment, mess

Why Am I Always Disorganized?

Posted by Carolyn on
 January 21, 2009
  ·  No Comments

When working with a new client, one of the first challenges I face is to understand why the client is disorganized. Our first visit together is an assessment session which helps me to understand the issues that they face and why they face them. Understanding reasons for disorganization is key to overcoming it. Without an understanding of the underlying isssues, it is very difficult to help an individual, family or business implement systems, structures, process and particularly behaviour changes to achieve a greater level of organization.

Julie Morgenstern, in her book Organizing from the Inside Out, offers a clear and simple discussion of the causes of clutter. She describes the three levels or reasons for disorganization and points out that “everyone struggling with disorganization suffers from at least one Level I cause, but may also be suffering from some Level 2 and 3 causes as well”. I have summarized them here for you so that you might have insight into your own reasons for disorganization.

  1. Level 1: Tehnical Errors. These include the simple mistakes in your organizing systems, such things as items not having a home, inconvenient storage, more stuff than storage space, or complex, confusing sytems that are too complicated for you to use.
  2. Level 2: External Realities. These include factors in the outside world over which you have little or no control. Understanding how to manage these factors will help you to create realistic expectations for yourself. They include unrealistic workload, the speed of life and technology, life or business in transition, uncooperative partners or limited space.
  3. Level 3: Psychological Obstacles. These include hidden, internal forces that keep you disorganized no matter how much you might wish to be otherwise. Understanding these issues can help you either work around or through them to seek greater organization. They might include a need for abundance, craving the thrill of creating order from chaos, having unclear goals and priorities, being afraid of success or failure, feeling the need to retreat, having a need for perfection or distraction, and having sentimental attachments to items.
Organizing Challenges
Tags : mess, organizing resources, reasons for disorganization, Understanding disorganization

Packrat Behaviour

Posted by Carolyn on
 January 20, 2009
  ·  No Comments

Managing the behaviour and characteristics of a packrat is a common reason that professional organizers are called by clients. Packrat behaviour is seen equally often at the office as it is in the home. The only difference is that at the office, there may be someone in a position of authority reminding you to keep your workspace in a professional state. The following behaviours and characteristics, modified from a list developed by Judith Kolberg and Kathleen Nadeau in ADD-Friendly ways to Organize your Life, may be familiar to you because of your own life or perhaps the life of someone around you:

  1. You hang on to things that you, or anyone else, hardly ever uses;
  2. You eagerly collect items regardless of whether you need them;
  3. You refuse to part with items because you think you will use them someday (but can’t remember the last time you used it);
  4. You consider yourself a packrat;
  5. Your workspace or home is so cluttered it is hardly functional;
  6. You have difficulty making decisions about objects.

Sound familiar? The following strategies may help you get started on a healthier path.

  1. Try the “two for one” policy when bringing new things into your environment. If you bring a new book into your home, commit to removing two books already there that you can’t remember the last time you touched.
  2. Ask someone you trust, a clutter companion, to commit to a day of clearing out. It will probably take more than one session but you will find even starting will be very rewarding.
  3. Clear a sorting table so that you have a clear space at waist height in which to sort. You will find this easy on your back and the sorting will feel easier.
  4. Choose items of better quality and let the quantity of objects diminish. If you find 4 staplers, keep the best one.
  5. Play the Friends, Acquaintances, Strangers game. Objects that feel like friends can stay. Acquaintances may or may not stay depending on their timeliness and utility. The strangers leave your space.
  6. Establish and maintain a commitment to yourself to live in a healthier lifespace. You deserve it.
Organizing Challenges
Tags : AD/HD, mess, Packrat

Top 5 Series – Indicators of a Packrat

Posted by Carolyn on
 January 20, 2009
  ·  No Comments

Managing the behaviour and characteristics of a packrat may be something you assume that professional organizers focus on mostly with residential clients. The reality is that packrat behaviour is seen equally often at the office. The following behaviours and characteristics, modified from a list developed by Judith Kolberg and Kathleen Nadeau in ADD-Friendly ways to Organize your Life, may be familiar to you because of your own life or perhaps the life of someone around you:

  • You hang on to things that you, or anyone else, hardly ever uses;
  • You eagerly collect items regardless of whether you need them;
  • You refuse to part with items because you think you will use them someday (but can’t remember the last time you used it);
  • You consider yourself a packrat;
  • Your workspace (or home) is so cluttered it is hardly functional;
  • You have difficulty making decisions about objects.

Sound familiar? The following strategies may help you get started on a healthier path.

  • Try the “two for one” policy when bringing new things into your environment. If you bring a new book to your office, commit to removing two books already there that you can’t remember the last time you touched.
  • Ask someone you trust, a clutter companion, to commit to a day of clearing out your workspace. It will probably take more than one session but you will find even starting will be very rewarding.
  • Clear a sorting table so that you have a clear space at waist height in which to sort. You will find this easy on your back and the sorting will feel easier.
  • Choose items in your workspace of better quality and let the quantity of objects diminish. If you find 4 staplers, keep the best one.
  • Play the Friends, Acquaintances, Strangers game. Objects that feel like friends can stay. Acquaintances may or may not stay depending on their timeliness and utility related to your or your company’s strategic goals. The strangers leave your space.
Organizing Challenges Top 5 Series
Tags : AD/HD, Disorganized Employees, Indicators of disorganization, mess, Top 5 Series

Client Questions – Going Vertical

Posted by Carolyn on
 January 6, 2009
  ·  No Comments

Q It seems that every surface in my home has stuff on it. My home is cluttered but I have no other place to put things. What else can I do?

A It is human nature to put an object down or away in the place of least resistance or the most accessible spot when we are finished with it. For many people, that spot ends up being an empty flat surface. The result can be a cluttered space with every flat surface filled and, in worse case scenarios, several layers of objects on every flat surface.

Switch from horizontal to vertical storage strategies and habits. Vertical space is up and down space in your home. The floor, counters and table tops are horizontal space. Keep your horizontal space clear and your home will look and feel less cluttered and be easier to move around in.

Book shelves are great vertical storage and can be used to storage an array of items besides books. Putting similar items in containers such as boxes, baskets or other plastic containers on the shelves reduces the messy look of many objects. A hook on a wall is another simple and effective means of using vertical space, great for clothes especially in a child’s room.

Home Organizing
Tags : Accumulation, Client Questions, mess, Understanding disorganization

Stressing over Garbage

Posted by Carolyn on
 December 18, 2008
  ·  No Comments

Clearing out a client’s office with them, particularly offices with lots of paper, can be an illuminating experience. Not so much for me, but for the clients.

Typically at the end of the day, we end up with several bags or boxes of recycling mostly paper. There are usually another couple of bags or boxes of garbage. Finally, there is an inevitable collection of material that belongs to other people in the company and will be distributed accordingly or taken to a supply/equipment/archive store room. The end result is a calm and organized work space the even feels more productive, 4 – 6 bags of recycling and garbage in the hallway and a stack of stuff that is doesn’t belong in the client’s office.

When clients are confronted with the debris in the hallway, the illumination begins; “I can’t believe I was so stressed about so much stuff that turned out to be not worth keeping or not even belonging to me!” Bingo.

Take a look around your office. Cluttered? Messy? Paper got you stressed?

I highly recommend a clear out and overhaul. You may be surprised at how much stress you are spending on garbage.

Office Organizing
Tags : Clearing Clutter, home office, managing mess, mess, organizing paper accumulation, Paper, reasons for disorganization, SOHO, Understanding disorganization

Client Questions – Strategies for Letting Go!

Posted by Carolyn on
 October 17, 2008
  ·  No Comments

A client recently expressed the following frustration:

“I have too many casual-use dishes, and they are taking up a lot of space in my cupboards. But I can’t bear to part with any of them. One set (of about eight) was given to me by my late mother and includes a set of casserole dishes, mugs, coffee pot, salt and pepper shakers, butter dish with cover, and so on. These are my favourite, but they’re not microwave safe. The second set (of four) was given to me by my daughters when they were younger, one of the first gifts they bought for me with their own money. They’re pretty, and I like the shape of the bowls, but some have broken so now there aren’t enough. And they don’t go with anything else I have. The third set are plain white, which is practical because I can use them to supplement my good china. All three sets came with cups and saucers, which I never use and would give away, but I don’t like to separate them from the rest of the set. Do you have any suggestions for how to reclaim space in my cupboards?“

This is a classic expression of the frustration we all experience when objects pile up and emotional ties prevent us from letting them go. Here are some suggestions that might help you in this situation:

  • If you like the objects, get them out of hiding and use them.
  • Consider that your mother probably did not expect you to keep the dishes forever and would be very sad that you were experiencing so much stress over them. Who would she suggest that you give them to or what would she have liked you to do when you were finished with them?
  • Move the dishes out of the cupboard and lay them out in a different room. Taking items out of context often helps the sorting/separating process by changing perspective.
  • Play the strangers, acquaintances, friends game. Which of the dishes are friends and which are strangers? Send the strangers away.
  • The emotional attachment in this case is not likely to the dishes, which are at the end of the day, just dishes you are not using. The attachment is to your mother and your daughters. Rather than keeping a cupboard full of dishes, pick one or two which serve as a representation of the love you have for them and send the rest away.
  • Often by giving items which hold a strong emotional memory to someone or someplace of significance to us, the emotional attachment to the object can be diminished by the emotional experience of the giving. Are your daughters setting up their own homes yet? Could they use the dishes? Do you know a single mother who is struggling to make ends meet? Would she enjoy some lovely dishes? You get the picture.
  • Take a picture! Get a friend or family member to take a picture of you using the dishes and with the entire set. In the case of the dishes your daughters gave you, have them in the picture too. You can now save the picture to remind you of the dishes and to elicit the same feelings of love for your family members without keeping all the objects.
Organizing Strategies
Tags : Accumulation, Client Questions, dishes, Downsizing, Kitchen, mess

The Disappearing Desk

Posted by Carolyn on
 September 23, 2008
  ·  No Comments

Are you feeling hemmed in when sitting at your desk?

Take a quick inventory of what’s on it: computer CPU, printer, screen, keyboard, telephone, several “In” piles, three projects in process (at least that’s what you can see well enough to count).

Move all the hardware off your desk. Do a quick sort of your In piles into four file folders: read, call, write, decide. Put them into a vertical file holder on your desk, to the left if you are right handed, (vice versa) with the labels facing toward you. Make sure the three projects are in some form of file holder and add them to the vertical file holder.

Take a quick inventory of what’s under it at your feet: computer CPU, printer, several pairs of shoes, gym bag, handbag, assorted brief cases or other business cases, recycling box.

Move the CPU and printer. Put the shoes, gym bag and any other clothes in the closet or in a bag hanging behing the door. Put the business cases in the closet. Use the recycling box for the sorting in the second paragraph above.

Enjoy your space.

Office Organizing
Tags : Accumulation, Clearing Clutter, desktop, Files, home office, hot files, managing mess, mess, Paper, SOHO
← Previous Page
Next Page →
Carolyn Caldwell photo, Instagram logo and link to follow.

Banish those Gremlins!

Conquer Procrastination Cheat Sheet

Struggling with procrastination gremlins? Grab your free copy of Conquering Procrastination Cheat Sheet: 4 Procrastination Gremlins and the Tricks to Beat Them.

Name(Required)
This field is for validation purposes and should be left unchanged.
Caldwell Evolution | Copyright © 2025 All Rights Reserved
Website by Janet Barclay