This post is going to make everyone else happy and give you some more work. “Oh great!”, I can hear you say. But remember, when your organization makes everyone else happy, you look good.
It’s not about goals – its about agendas. Do you use them for your meetings? Do you send them out ahead of time? Are they clear and concise and related to the previous meeting’s minutes (if there was one)?
There is almost nothing worse for meeting attendees, even the virtual kind, than a meeting that doesn’t stay focused, runs overtime and doesn’t accomplish the goals for which it was set up. Your agenda, sent out in advance, will notify everyone of the purpose of the meeting, the time commitment, who will attend, what they are expected to contribute and what they can expect to get out of it.
Set up your meeting agenda. Send it out ahead of time. Stick to the agenda when you meet. Everyone will be happy to attend your meetings.
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If you are in the habit of holding meetings, make sure you commit to using and sticking to an agenda. Make the purpose of the meeting clear along with the time you expect that objective to take. If necessary, time out the items on the agenda to ensure you and your meeting participants keep to the time allotted for the meeting. Keep this a habit and people will be happy to attend meetings that you chair.
